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Jamk´s Publishing Guide

Guide for publishing in Jamk

Methods of open access publishing


The golden road to open access  (Gold OA)

  • The publication is immediately and freely available online, for example in an Open Access journal or in the organisation's publication series.
  • An article processing charge (APC) may be collected for publishing the work. The charge may be paid by the author, their employer or the party funding the research. The charges range from a few dozen to thousands of euros. Some OA journals do not charge APCs.
  • OA journals also have other sources of funding besides APCs. These usually are publications by scientific associations, universities, higher education institutions or other academic organisations funded by the publication channel’s background organisation.
  • If the funding provider requires open access publishing, they accept the inclusion of the APCs in the project budget. This means that you must be able to estimate the potential APCs already when applying for funding as part of the data management plan.
     

The green road to open access  (Green OA, self-archiving)

  • By the publisher’s permission, the publication or some part of it can be self-archived in a repository maintained by a field of science or organisation, where it is freely accessible either at once or after a certain period of embargo.
  • The publisher may also set limits to the version that may be self-archived. Usually, the final draft or author-accepted version can be self-archived. 
  • There is no cost to the author for self-archiving.
  • Jamk personnel’s publications are self-archived in Theseus. The self-archiving takes place at the library. The author should submit the file to be self-archived to the library when reporting the publication data (JUSTUS - Publication Information Reporting Service)
  • You can check the Sherpa/Romeo web service as well as the websites of publishers and journals for information on self-archiving rights.
  • ResearchGate, Academia.edu and other services for scientific communities are not official self-archiving channels as, among other things, they do not meet the requirement of permanence.
     

Hybrid publication (Hybrid OA)

  • Hybrid publications with a paywall publish individual articles openly against a charge. Many scientific journals today charge an open access fee or an article processing charge (APC) in addition to subscription fees if the researcher would like to provide open access to their publication (so-called hybrid open access). 
  • A hybrid journal is different from an Open Access journal, in which all articles are openly available.
  • In hybrid OA, the publisher charges both subscription fees and APCs. Because of these double costs, publishing in a hybrid publication is not recommended.

Open access glossary

Open access (OA)
Open and free accessibility and sharing of scientific information (publications, research findings, data sets and methods).

Embargo 
A delay/quarantine set by the publisher during which the article may not be published freely online. The embargo starts on the release date of either the digital or the printed version, whichever is earlier. The embargo period is usually 6 to 36 months. The article can be archived in Theseus immediately, but it will only become public after the embargo period has expired.

APC (article processing charge)
An article processing charge which the publisher collects from the author (organisation) when the article is published in an OA or hybrid journal.

Creative Commons (CC) licences
Open licences that are used in parallel with copyrights. They allow you to modify the terms on the further use of your works.

Final published version (= publisher's PDF = Version of Record) 
The publication in the form and layout in which the publisher distributes it electronically.

Institutional repository (or Institutional server)
The publication archive of a higher education institution or a research institute, for example Theseus.

Final draft = Author’s Accepted Manuscript (AAM) = post-print =  post-review
The final, peer reviewed version of the manuscript that the author submits to the publisher after making their corrections.
The word 'post' in this term refers to the contents, not printing. This version is "in terms of content", meaning it is the same as the article in the final publication. The final draft can be a Word document or written using the journal's page template (but without the publisher's final layout). In a final draft, graphs and tables can be in separate files, and they can also be saved to Theseus in this way. Most publishers allow the self-archiving of the final draft, either with or without an embargo.

Long-term preservation
Long-term preservation refers to the reliable storage of digital information for decades or even centuries. While hardware, software and file formats become obsolete, the information must be preserved.

Post-print (also final draft or author-accepted version) 
The final, corrected version submitted by the author to the publisher which may also have been subjected to a peer review without the publisher’s layout. The word 'post' in this term refers to the contents, not printing. This version is "in terms of content", meaning it is the same as the article in the final publication. A version with a Proof watermark no longer meets the final draft criteria (too finished).

Pre-print
A version of the manuscript that has not been subjected to a peer review.

Self-archiving
A certain version determined by the publisher is saved for open access online use, for example in a higher education institution’s repository.

Article Processing Charges (APCs) and their discounts

When an article is published in a journal following the Gold OA principle or in a hybrid journal, the publisher may collect an article processing charge (APC).  While these charges range from a few dozen to thousands of euros, not all publishers of Open Access journals collect them.
Jamk personnel are entitled to APCs discounts in some publishers' journals (Sage, Emerald & IEEE). These discounts are based on agreements concluded by the FinELib consortium with the publishers.

Read more about discounts

Open APC Service for tracking the costs of OAs

Familiarise yourself with the Open APC service, which collects information about the APCs paid by organisations to publishers.

Note: When reporting a publication on Justus publication data service for the Ministry of Education and Culture's data collection, remember to enter any APC that was paid.