The golden road to open access (Gold OA)
The green road to open access (Green OA, self-archiving)
Hybrid publication (Hybrid OA)
Open access (OA)
Open and free accessibility and sharing of scientific information (publications, research findings, data sets and methods).
Embargo
A delay/quarantine set by the publisher during which the article may not be published freely online. The embargo starts on the release date of either the digital or the printed version, whichever is earlier. The embargo period is usually 6 to 36 months. The article can be archived in Theseus immediately, but it will only become public after the embargo period has expired.
APC (article processing charge)
An article processing charge which the publisher collects from the author (organisation) when the article is published in an OA or hybrid journal.
Creative Commons (CC) licences
Open licences that are used in parallel with copyrights. They allow you to modify the terms on the further use of your works.
Final published version (= publisher's PDF = Version of Record)
The publication in the form and layout in which the publisher distributes it electronically.
Institutional repository (or Institutional server)
The publication archive of a higher education institution or a research institute, for example Theseus.
Final draft = Author’s Accepted Manuscript (AAM) = post-print = post-review
The final, peer reviewed version of the manuscript that the author submits to the publisher after making their corrections.
The word 'post' in this term refers to the contents, not printing. This version is "in terms of content", meaning it is the same as the article in the final publication. The final draft can be a Word document or written using the journal's page template (but without the publisher's final layout). In a final draft, graphs and tables can be in separate files, and they can also be saved to Theseus in this way. Most publishers allow the self-archiving of the final draft, either with or without an embargo.
Long-term preservation
Long-term preservation refers to the reliable storage of digital information for decades or even centuries. While hardware, software and file formats become obsolete, the information must be preserved.
Post-print (also final draft or author-accepted version)
The final, corrected version submitted by the author to the publisher which may also have been subjected to a peer review without the publisher’s layout. The word 'post' in this term refers to the contents, not printing. This version is "in terms of content", meaning it is the same as the article in the final publication. A version with a Proof watermark no longer meets the final draft criteria (too finished).
Pre-print
A version of the manuscript that has not been subjected to a peer review.
Self-archiving
A certain version determined by the publisher is saved for open access online use, for example in a higher education institution’s repository.
When an article is published in a journal following the Gold OA principle or in a hybrid journal, the publisher may collect an article processing charge (APC). While these charges range from a few dozen to thousands of euros, not all publishers of Open Access journals collect them.
Jamk personnel are entitled to APCs discounts in some publishers' journals (Sage, Emerald & IEEE). These discounts are based on agreements concluded by the FinELib consortium with the publishers.
Familiarise yourself with the Open APC service, which collects information about the APCs paid by organisations to publishers.
Note: When reporting a publication on Justus publication data service for the Ministry of Education and Culture's data collection, remember to enter any APC that was paid.