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Jamk´s Publishing Guide

Guide for publishing in Jamk

Self-archiving ensures open access to your publication

Jamk’s Publication Services support OA publishing by self-archiving scientific publications in Theseus.

The so-called Green Open Access model is followed in self-archiving: the article is published both on a conventional fee-paying publication channel and in an electronic repository open to everyone. Most publishers allow the self-archiving of a specific version of the article after an embargo period, meaning a publication delay.

  • Self-archiving ensures the long-term preservation of the publication
  • Self-archiving improves the visibility and impact of the publication and makes it easier to find
  • The publication is assigned a permanent URN that is easy to share (including on social media platforms and in Moodle)
  • Everyone has free access to a self-archived article – also those who do not have access to journals with a paywall
  • Self-archiving in Theseus does not affect the author's copyrights.

Self-archiving at Jamk

Scientific publications produced at Jamk (publication data collection categories A-B) are reguired to be self-archived in Theseus whenever the publisher permits this. OA publications are also saved to Theseus (long-term preservation). On request, older articles may also be self-archived.

 

kuvassa ohjeistetaan final draftin tallennus eng
 

This is how you self-archive your publication

1) Publish the article in your publication of choice. When concluding a publication agreement with a publisher, try to retain self-archiving rights to your article and keep the version of the publication that the publisher permits you to self-archive (rarely the final pdf with the publisher’s layout!)

At Jamk, self-archiving takes place in connection with reporting the publication information. 


2) Attach the file to be self-archived (usually a final draft/accepted manuscript) to your publication report in Justus. You can also send the file as an e-mail attachment to the Publication Services / Hanna Räisänen firstname.surname(a)jamk.fi. Jamk’s Publication Services check the publisher’s terms of permission (e.g. embargo period) and add a cover page containing the publication’s reference data to the file. The publication is then self-archived to Theseus, where it is openly accessible.

Description of different article versions

Different versions of a publication in chronological order from the manuscript stage to a finished work published by the publisher. The publisher defines which version it allows to self-archive. Remember to save that version (usually the so-called final draft). The list has also alternative terms that publishers use for the same version.

  • Pre-print = Manuscript before peer review. Not self-archived in Theseus. Different terms for this version: submitted version, author-submitted article, pre-refereeing, author’s draft.
     
  • Final draft / AM = A version of the manuscript corrected based on the peer review. Does not include the publisher's final layout and page numbering. This is the most common article version that is self-archived. Most publishers have specified this as the version that may be self-archived. Different terms for this version: Accepted Manuscript (AM), Author's Accepted Manuscript (AAM), post-print, accepted article, author's post-print.
  • Proof = The final version with layout the author receives from the publisher before the work is published. A Proof version cannot be self-archived if the publisher states in the terms of their permission that the version for self-archiving should be the final draft (post print).
     
  • Publisher's pdf = The final version of an article with layout that is published in a journal. This version should primarily be self-archived if permitted by the publisher. Different terms for this version: publisher´s pdf, final published article, publisher's version, Version of Record (VoR)

Benefits of self-archiving

  • Making research findings accessible to a wider public promotes their societal impact
  • Open access improves the publication's visibility, helps it accumulate more citations and enhances its societal impact
  • Enables the long-term preservation and availability of the article
  • The publication is assigned a permanent unique URN 
  • Finding self-archived articles in Theseus is easy for search engines
  • Self-archiving usually meets funding providers’ requirements for open access

Decisions on self-archiving

The obligation of self-archiving is based on a decision of the Rectors' Conference of Finnish Universities of Applied Sciences Arene (Arene's Open Access statement of 2009) and a decision of Jamk’s Rector on complying with the principles of open access science and research.

Universities of applied sciences have a mission to promote open access to research and development results. Open online access for everyone should be provided to the results of publicly funded RDI. The Ministry of Education and Culture encourages open access through its funding model, in which OA publications in publication classes A to E are given a weighting of 1.2.

  • New funding model for higher education institutions. Ministry of Education and Culture press release of 17 January 2019 (in Finnish) 
  • By decision of the Rector (10/2016), all scientific publications of Jamk personnel members are self-archived in Theseus, the joint repository of universities of applied sciences, unless this is specifically prohibited by the publisher. Publications released on Open Access channels are also self-archived.

Tools for OA publishing and self-archiving